Industry audits to test compliance with Codes of Practice.

We can carry out a variety of audit services based on Gas and Broader Energy Industry requirements.

We currently support Wilcock Consulting with the registration scheme for Ofgem Approved Meter Installers where we have the Lead Auditer Responsibilities.

The Process and Methodology for OAMI Pre-registration and Surveillance Audits

Principles.

Both types of audit will follow some basic principles.

  1. The audit will require a site visit to the clients preferred location.
  2. The audit will be evidence based. Where there is a requirement for a policy, procedure or process these will be presented to the auditor for examination.
  3. It is accepted that an unregistered applicant will not have installed any meters and therefore will not have meter records to inspect.

 

Process.

The audit should ensure that the applicant is able to meets the requirements of the relevant COP. Both types of audit will include analysis of the same business areas. However the burden of proof will differ depending on whether it is a new registrant or an existing installer. The key processes are outlined below.

 

  • Company Registration with Gas-Safe.
  • Types of Meterwork.
  • Competency of directly employed meter installers.
  • Competency of sub-contractors.
  • Compliance with Installation standards and specifications.
  • Supply validation process.
  • Meter selection process.
  • Installation design approval process.
  • Installation process.
  •  Asset management.
  • Data Flows.
  • Data Protection.
  • Theft of-Gas.

 

The audits will follow the structure shown below.

Elements Evidence
Discipline Requirement PRA Surveillance
Meterwork management procedures Protection against disclosure of third party information. Review Policy Statement. Review Policy Statement.
A review process for the Meterwork management procedures takes place on a regular basis. Review Policy Statement. Review Policy Statement.
Inspect record of process review.
The gas user requirements are recorded as is verification by the supplier and shipper. Review procedure and documentation. Review procedure and documentation.
Inspect completed documentation.
Ensure that the installation design and meter are appropriate for the job. Review procedure and documentation. Review procedure and documentation.
Inspect completed documentation.
Notification of installation of by-pass. Review procedure and documentation. Review procedure and documentation.
Inspect completed documentation.
The meter installation proposal document is in accordance with the COP. Review procedure and documentation. Review procedure and documentation.
Inspect completed documentation.
Meter Work Records. Meterwork records are kept in a secure and safe place. Review Facilities. Review Facilities.
Where records are kept electronically, the requirements of the data protection act are met. Review Policy Statement. Review Policy Statement.
Review registration Details.
Requirements of Connections and Disconnection Regulations are met. Review procedure and documentation. Review procedure and documentation.
Inspect data transaction records.
The job document design is in accordance with the COP Review procedure and documentation. Review procedure and documentation.
Inspect completed documentation.
Meters are checked for validity and integrity. Review procedure and documentation. Review procedure and documentation.
Inspect completed documentation.
Work records allowing for positive recording of all tests and checks required by the Gas Safety (Installation and Use) Regulations Review procedure

and documentation

Review procedure

and documentation

Inspect completed

documentation.

Strength Testing/Tightness testing/Purging record forms for pipework in industrial and commercial premises Review procedure

and documentation

Review procedure

and documentation

Inspect completed

documentation.

The provision of Warning labels and Advice Notices. Review procedure

and documentation

Review procedure

and documentation

Inspect completed

documentation.

The provision of RIDDOR Forms. Review procedure

and documentation

Review procedure

and documentation

Inspect completed

documentation.

Training and Qualifications. Employee vetting procedures meet the requirements of the COP. Review procedure and documentation. Review procedure and documentation.
Inspect completed

documentation.

All operatives carry current Gas-safe cards. Review procedure and documentation Review procedure and documentation
Inspect completed

documentation.

All changes to operatives are advised to Gas-Safe. Review procedure and documentation Review procedure and documentation
Inspect completed

documentation.

All areas of assessment and competence for each gas operative are recorded. Review procedure and documentation Review procedure and documentation
Inspect completed

documentation.

Gas work is only issued to Operatives with the correct competencies. Review procedure and documentation Review procedure and documentation
Inspect completed

documentation.

The operatives ACS assessment is monitored for renewal. Review procedure and documentation Review procedure and documentation
Inspect completed

documentation.

The management processes capture subcontractors and agency staff. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
Supervision and Quality Control Utilise a Supervision & Quality Control Policy. Review policy and documentation Review policy and documentation
Records are kept of all Supervision & Quality Control visits. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
The Supervision & Quality Control programme includes all relevant checks and tests. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
WORK IN PROGRESS CHECKS are carried out of all gas work operatives (including trainees) – Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
Quality Control checks are carried out on all gas operatives. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
Corrective actions are recorded where deficiencies are identified and followed up. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
Training needs identified through the Supervision and QC process and improvements identified. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
On the job coaching is recorded when carried out on site. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
Technical Support Relevant technical documents are up to date and available to all operatives and sub-contractors. Review Technical Library for completeness in line with the relevant COP. Review Technical Library for completeness in line with the relevant COP.
Regular update meetings are held and recorded. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
Technical updates are issued and recorded. Review procedure and documentation Review procedure and documentation
Inspect completed documentation.
Equipment Management. Operatives carry all necessary equipment and have a method of restocking. Review procedure and documentation Review procedure and documentation
Inspect completed documentation
There is a method for checking that operatives are carrying the correct equipment Review procedure and documentation Review procedure and documentation
Inspect completed documentation
Ensure that equipment requiring calibration or regular maintenance requires attention within the specified time periods. Review procedure and documentation Review procedure and documentation
Inspect completed documentation
Standards of Service The business has a gas related complaints policy. Review policy and documentation Review policy and documentation
All gas related complaints are logged. Review procedure and documentation Review procedure and documentation
Inspect completed documentation
Gas related complaints are vetted by a technically competent person. Review procedure and documentation Review procedure and documentation
Inspect completed documentation
The results are used to improve gas safety standards. Review procedure and documentation Review procedure and documentation
Inspect completed documentation
There is a procedure in place to ensure action is taken following evidence of failure of an operative to apply competence (i.e. suspension process for AR/ID gas work) Review procedure and documentation Review procedure and documentation
Inspect completed documentation
There is a procedure in place for dealing with reported gas emergencies (i.e. gas escapes, reports of fumes, activation of a CO alarm etc.) Review procedure and documentation Review procedure and documentation
Inspect completed documentation
There is a suitable unsafe situations procedure. Review procedure and documentation Review procedure and documentation
Inspect completed documentation
Asset Management and Security Meters are adequately controlled and cared for through each step of the Meterwork process. Review procedure and documentation. Review procedure and documentation.
Inspect completed documentation and facilities.

wilcock Consulting

GT2 Design Appraisals

We carry out design appraisals of Catagory 4 meter installation designs in accordance with the GT2 process. Following receipt of a ‘Request for Authorisation’ we review the request and ensure that the following general criteria are satisfied:

• the arrangement of the meter regulator, associated pressure control and protection device(s) meet industry accepted practice and standards

• the settings requested for the meter regulator and any associated pressure control and protection device(s) are be consistent with the range of pressures that both the appliance(s) and installation pipework are designed to operate; and

• the meter regulator should lock up at zero flow and in conjunction with any associated pressure control and protection device(s) limit the downstream pressure to an acceptable level when gas is supplied from the Network at the maximum operating pressure and the design maximum incidental pressure; and

• the proposed control and protection system and settings are consistent with acceptable arrangements and settings.